Brighton & Hove Fencing Club takes privacy extremely seriously, after all our members are here to fence not worry about how their personal details are being used and stored. This notice summarises the information we collect, the legal basis and our uses for this data and how you can exercise your rights over your stored data. This notice applies to all data we collect via membership forms, beginners course forms and from website enquiries. If there are any questions or concerns on our uses of data as presented below please bring these to the attention of the Membership Secretary.
Who we are?
The data protection lead for Brighton & Hove Fencing Club is the elected Membership Secretary, currently David Browning, this lead manages and processes data held for the benefit of Brighton & Hove Fencing Club and its members.
What information do we collect?
We currently collect contact details, addresses, date of birth, Emergency contact details and details of pertinent medical issues. This is collected in application forms which are provided on request of potential members and the retention of such information must be authorised by the provider.
How do we use personal information?
We primarily use your personal information to deliver communication of club issues and notifications of AGM. Additionally, emergency contact numbers and medical information is retained to respond with best effect to any medical emergencies experienced by members at the club. Finally post codes may be used in spatial modelling of the club membership in order to identify our membership base for potential expansion.
What legal basis do we have for processing your personal data?
We exclusively collect details based on the grounds of consent, this being given when applying for a beginner’s course or on a membership application form with a clear statement of consent which must be accepted for data to be retained. Consent can be withdrawn or managed at any time by emailing the Membership Secretary with the details below.
When do we share personal data?
We treat personal data extremely confidentially and as yet there has been no instance of data sharing, the only current vector for this to take place would be that of pertinent medical information to medical professionals if it became necessary.
How do we secure personal data?
All personal data is stored in a secure database protected by two-way authentication and restriction of access to all bar the current Membership Secretary and Secretary. This combination of password protection, secure storage and exclusion of all but the necessary parties being privy to personal data is deemed an appropriate security policy.
How long do we keep your personal data for
The GDPR requires you to retain data for no longer than reasonably necessary. In relation to club membership, details will be retained for as long the individual is still a member of Brighton & Hove Fencing Club and the information is up to date. After the cessation of membership details will be removed.
Your rights in relation to personal data
Under the GDPR, individuals whose data is stored by Brighton & Hove Fencing Club have the right to access and control their personal data. All the following will be enabled upon notifying the Membership secretary of the individuals wish to exercise these rights. These rights include but are not limited too;
- access to personal information
- correction and deletion
- withdrawal of consent (if processing data on condition of consent)
- lodging a complaint with the Information Commissioner’s Office
How to contact us?
Brighton & Hove Fencing Club have currently designated David Browning as our Data Protection Lead and will continue to combine this role with that of the Membership Secretary upon subsequent constituted appointments via AGM.
If you have any questions on the above please contact the Membership secretary at BrowningD@hotmail.co.uk.